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German Meeting Coordinator Analyst

Job Description

Our client is a global pharmaceutical company located in Cork Ireland who is searching for a German speaking Customer Meeting Coordinator Analyst to join their growing team. 

Roles and responsibilities include recognize, exemplify and adhere to the company values which center on our commitment to People, Excellence and Compliance. The role of a CMS analyst involves having responsibility for market oversight & coordination of all aspects of the Contract to Pay Process (C2P). This includes and is not limited to document coordination, payment of HCP invoices and data maintenance in the appropriate systems. All analysts are responsible for professional interaction with HCPs and business partners.

Key Responsibilities

 

  • Handling queries / calls from external customers, such as healthcare professionals, in a courteous, professional manner.

  • Market oversight for coordination & execution of C2P process for assigned country/Hub.

  • Ownership for issue resolution and escalation as required.

  • Demonstrate business process expertise, both functionally and technically and be prepared to train/lead team in same.

  • Makes decisions that impact own priorities and allocation of time to meet deadlines and workload.

  • Accurate recording of all data to ensure compliance at all times.

  • Reporting for Senior Leadership, Business & Local Affiliates as required including weekly/monthly/quarterly metrics on regional team activities to measure success

  • Ensures optimal customer satisfaction in all aspects of the process.

  • Develop and maintain strong working relationships with the affiliate and wider organisation.

  • Influence and garner support from stakeholders in implementing process improvements.

 

Create, Promote and Maintain Operational Excellence
 

  • Provide input and recommendations into possible continuous improvement initiatives to increase efficiency and effectiveness.

  • Continuously looks for ways to improve our service level for our customers /stakeholders

  • Supports organizational changes.

  • Demonstrates flexibility in providing coverage and/or availability for scheduling adjustments for unexpected absences, events, or meeting volume variances.

  • Providing training to the business areas that support the processes. e.g. basic required training, or to improve efficiency of the processes

  • Participates in internal and external educational opportunities relevant to the role 

Compliance

  • Understand and follow all compliance policies, laws and regulations relevant to the role.

  • Ensure adherence to document retention requirements in line with Global Record Retention Schedule and any applicable local legal requirements.

  • Ensure adherence to Anti-Corruption requirements when interacting with and engaging HCP’s

  • Ensure compliance with Transparency reporting requirements

  • Ensure all operational controls are completed to level required and within agreed timeframe.

  • Integrate compliance into daily activities.

  • Cooperate with investigations, monitoring and audits

 

Basic Qualifications

  • University Degree 
     
  • Fluency in German is a requirement, additional European is an advantage.

  • Min 3 years customer facing experience. Must demonstrate strong telephone communication skills with ability to influence and negotiate.

  • Self-motivated professional with excellent customer service and strong working/team building relationship skills.

  • Proven interpersonal and communication skills to interact with the organization and respond to customer needs while managing their expectations.

  • Demonstrates good judgment and is solution orientated.

  • Ability to work independently and within a team environment.

  • Strong organizational and multitasking capabilities.

  • Accuracy and attention to detail.

  • Experience of working to tight deadlines with good time management skills.

  • Flexibility in adapting to a non-routine and fast paced environment.

  • Proactive, analytical and pragmatic approach to problem solving.

  • Proficient with Microsoft Office software (Excel, Word, etc…)

Ref: 4254

Location

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