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Office Manager

Job Description

Great Office Manager opportunity within PageSSC

Client Details

Are you looking for a place to work that will inspire and challenge you? A place to unleash your potential? Then the PageGroup Barcelona Shared Service Centre (SSC), with its flexible, open culture and meritocratic structure is the place for you.

Find out more here: https://www.pagepersonnel.es/clientprofile/pagegroup-shared-services-centre

Description

Facilities management:

Liaise with landlord for building maintenance, security and lease agreements
Coordinate and monitor office fit outs and/or renovations
Set up and maintain Facilities processes and policies up to date
Workplace and team distribution management
Regularly provide new ideas to improve workplace experience

Procurement and Finance:

Coordinate all non IT office purchases and ensure they follow the right internal processes
Provide accurate information on forecasted Facilities costs
Regularly review Vendor's agreements and manage them on a daily basis according to the office needs
Support Payables Team with Scanning & Archiving activities related to EU invoices and expenses

Office Services

Ensure the smooth running of the office including ordering office supplies, maintenance works, etc.
Coordinate travel arrangements for both internal employees and guests
Provide support to the HR team, assisting with new hires
Plan & Manage events for internal meetings, trainings, outdoor events and corporate parties.
Support & contribute to initiatives around sustainability and social programs
Coordinate local Business Continuity Plan, making sure is updated and tested.

Health & Safety

Implement & maintain Health & Safety procedures according to security regulations
Carry monthly Facilities reviews and implement work accidents prevention measures
Organize trainings, and coordinate the Emergency Team members
Make sure emergency and evacuation drills are organized every year

Profile

Minimum 3 years of Office Management experience, preferably in international environments
Having previous management experience will be a plus
Relevant experience in vendor management
Spanish and English bilingual, Catalan would be highly valued. Communication skills are a must.
Customer Service orientated and strong interpersonal skills
Ability to deal with a wide variety of Stakeholders
Excellent problem solving skills, initiative to tackle challenges and meet deadlines
Proficiency with MS Office package

Job Offer

Oportunidades de carrera y desarrollo profesional

Ref: 288887/001

Location

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